Pricing for document management systems depends largely on which company you work with and which type of service you sign up for. The two main types of document management system software are cloud-based and on-premises storage.
On-premises storage is significantly more expensive than cloud-based storage. The pricing structure is usually a one-time setup fee, and then a subscription fee for services. These fees usually average around $1,000 per user. The annual subscription fee is usually 20% of the initial setup cost.
There are several benefits to using a document management system. Overall, it should be simple and effective, allow you to run your business more efficiently, and make your life easier.
Saved time: By using a document management system, you can devote the time you previously spent organizing and managing your documents to more important parts of your business.
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Security: Cybersecurity is more important now than ever. By backing up your documents in the encrypted cloud or a secure on-premises server, you can protect important and sensitive company information and protocols.
Scaling: As your business grows, so can your document management storage and features. One of the major benefits of document management software is its ability to scale up and down to meet your business’s ever-changing needs.
Easy document management: Keyword search allows you to find your company’s important information quickly and easily. Gone are the days of riffling through file cabinets to find the information you need; document management systems allow you to access any document more efficiently.
Collaboration: Teamwork is the backbone of any successful business. Document management software can improve collaboration by allowing multiple people to work on the same file at once, tracking who makes what changes and retaining your access to older versions of the document.